December 17, 2013 Workshop and Regular Business Meeting Agenda
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Submitted by Migration on Thu, 12/12/2013 - 4:10pm
Dates:
Tuesday, December 17, 2013 - 10:30pm
MONTGOMERY TOWNSHIP BOARD OF EDUCATION
Skillman, New Jersey 08558
Meeting, Tuesday, December 17, 2013
7:00 p.m. Executive Session
7:30 p.m. Public Session
UPPER MIDDLE SCHOOL MEDIA CENTER
WORKSHOP AND BUSINESS MEETING A G E N D A
District Goals 2013-2014
Goal 1: To develop specific communication protocols with parents, staff and community members that are consistent in message and reflect the vision of “Connected, Known and Valued,” with particular focus on the implementation of AchieveNJ and curriculum initiatives.
Goal 2: To review, evaluate and assess current programs and staffing structures to determine gaps/needs; make specific recommendations to the Board to address in a fiscally responsible and efficient manner in the following areas: special education, student/staff attendance and the organizational management structure of the district.
Goal 3: To identify and implement social-emotional programming appropriate for all schools by June 2014 and identify the appropriate assessments to measure the efficacy of the programs.
OPENING OF THE MEETING
Call to Order - Board President
Statement of Open Meeting and Public Participation - In accordance with the State's Sunshine Law, adequate notice of this meeting was provided by mailing notice of the meeting on April 24, 2013 and December 11, 2013. Notice was provided to Board of Education Members, Montgomery Township Clerk, Rocky Hill Borough Clerk, Public Library, Township Posting, School Postings, PTSA Officers, Courier News, Princeton Packet, Trenton Times, and The Star Ledger.
The Board reserves the right to enter into Executive Session during all meetings of the Board of Education.
This meeting is being tape-recorded for the purpose of Board review and future reference and to assist in the preparation of minutes.
It is the School Board’s intention to conclude this meeting no later than 10:00 p.m.
EXECUTIVE SESSION
It is recommended that the Board convene in Executive Session for the purpose of discussing items related to personnel, student disciplinary matters and a matter of potential litigation. When the need for confidentiality no longer exists, the matter will be disclosed to the public.
RECONVENE IN OPEN SESSION - 7:30 p.m.
SALUTE THE FLAG
ROLL CALL
SUPERINTENDENT’S REPORT
· Board Recognition
· 2014-2015 Budget – Curriculum & Instruction
COMMITTEE/REPRESENTATIVE REPORTS
Representative Reports
- Student Representative Report
- MTEA Report
- Board Member Delegate/Representative Reports
(SCSBA, PTSA, Legislative, NJSBA, Ed. Services Commission, etc.)
Board Committee Reports
· Assessment, Curriculum and Instruction Committee Report
· Finance and Budget Committee Report
· Human Resources Committee Report
· Operations and Facilities Committee Report
· Policy Committee Report
· President’s Report
BOARD/PUBLIC COMMENTS – Members of the public are allotted one opportunity to address the Board regarding Board Committee, Representative Reports, Superintendent’s Report or any other business for a maximum of five (5) minutes during this period of the meeting.
APPROVAL OF MINUTES – It is recommended that the Board approve the minutes of the following Board Meeting(s):
November 12, 2013 Executive Session Meeting
November 12, 2013 Workshop and Special Meeting
November 26, 2013 Executive Session Meeting
November 26, 2013 Business Meeting
ACCEPTANCE OF CORRESPONDENCE – It is recommended that the Board of Education accept the correspondence as follows: NONE
ACTION AGENDA
PUBLIC COMMENTS
Members of the public are allotted one opportunity to address the Board regarding the Action Agenda for a maximum of five (5) minutes during this period of the meeting.
1.0 ADMINISTRATIVE
The Superintendent recommends that the Board of Education approve the administrative items as follows:
1.1 Routine Monthly Report – Accept the following report:
1. Student Care and Control
2. Harassment, Intimidation and Bullying (HIB) Report
3. Teacher Absences Report
4. Fire/Security Drill Report
1.2 Policy Second Reading and Adoption – Adopt the following amended policies following a second reading:
Policy
Number Title
0000-02 Introduction
0169 Board Member Use of Electronic Mail/Internet
1240 Evaluation of Superintendent
R1240 Evaluation of Superintendent
3124 Employment Contract for Teaching Staff Members
3221 Evaluation of Teachers
R3221 Evaluation of Teachers
3222 Evaluation of Teaching Staff Members, Excluding Teachers and Administrators
R3222 Evaluation of Teaching Staff Members, Excluding Teachers and Administrators
3223 Evaluation of Administrators, Excluding Principals, Vice Principals and Assistant Principals
R3223 Evaluation of Administrators, Excluding Principals, Vice Principals and Assistant Principals
3224 Evaluation of Principals, Vice Principals and Assistant Principals
R3224 Evaluation of Principals, Vice Principals and Assistant Principals
4124 Employment Contract for Support Staff
R5306 Health Services to Nonpublic Schools
R5308 Pupil Health Records
R5460.1 High School Transcripts
8601 Pupil Supervision After School Dismissal
1.3 Uniform State Memorandum of Agreement Between Education and Law Enforcement Officials -
WHEREAS, the Superintendent and local law enforcement officials must meet annually to discuss the implementation of the “Uniform State Memorandum of Agreement between Education and Law Enforcement Officials” and update it as necessary; be it therefore
RESOLVED, that the Board of Education adopt the 2011 Revision of “A Uniform State Memorandum of Agreement between Education and Law Enforcement Officials” and
RESOLVED, that the Board of Education approves the Memorandum of Agreement and recognizes that the Memorandum of Agreement continues to be in effect between the Local Law Enforcement Departments and the Montgomery Township Board of Education
2.0 CURRICULUM & INSTRUCTION
The Superintendent recommends that the Board of Education approve the curriculum and instruction agenda as follows:
2.1 Program of Studies/MHS – Approve the Montgomery High School Program of Studies for the 2014-2015 school year.
2.2 New Courses/MHS – Approve the following new courses for Montgomery High School students, replacing or enhancing existing courses:
Radio Broadcasting
The Art of Baking
Peer Leadership
iSTEM
Ceramics II
Sports Entertainment/Marketing
2.3 Consultant Approvals 2013/2014 – Approve the following consultants for the 2013/14 school year.
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CONSULTANT NAME/VENDOR
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SERVICES PROVIDED
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RATES OF SERVICE
|
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INVO Healthcare
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Social Work Assessments
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$52.00-$60.00p/h
(revised)
|
2.4 Chapters 192/193 Funding 2013-14 – Approve original funding under the provisions of Chapters 192/193, Nonpublic Auxiliary and Handicapped Services, in the amount of $30,011.00 for the 2013-14 school year to be allocated as follows:
Chapter 192 Compensatory Education $ 856.00
Chapter 192 E.S.L. $ 6110.00
Chapter 192 Total $ 6966.00
Chapter 193 Exam and Classification $10,032.00
Chapter 193 Corrective Speech $ 4687.00
Chapter 193 Supplementary Instruction $ 8326.00
Chapter 193 Total $ 23045.00
Grand Total $30,011.00
2.5 Chapters 192/193 Funding 2013-14- Approve additional funding under the provisions of Chapters 192/193, Nonpublic Auxiliary and Handicapped Services, in the amount of $3,852.00 for the 2013-14 school year to be allocated as follows:
New Funding Funding Total YTD
Chapter 192 Compensatory Education $3,852.00 $4,708.00
3.0 FINANCE
The Superintendent recommends that the Board of Education approve the finance agenda as follows:
3.1 Financial Reports - As prepared by the School Business Administrator and Treasurer of School Moneys which are in agreement, and presented by the Superintendent, approve the following reports as of November 30, 2013:
- Board Secretary’s Report
- Treasurer’s Report
- Investment Report
- Food Services Report
3.2 Ratification of Transfers - ratify the transfer of funds among the general, special revenue and capital projects funds’ line items as of November 30, 2013.
3.3 Receipt of Certification from Board Secretary - Pursuant to NJAC 6A:23-2.12 (c) 3, I, Thomas M. Venanzi, certify that as of November 30, 2013 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of 6A:23-2.12 (a).
__________________________________ _________
Board Secretary Date
3.5 Approval of Monthly Bills for December – approve the monthly bills as follows:
General Operating $6,770,076.56
Food Service $120,316.27
3.6 Travel Reimbursement – 2013/2014– approve the Board member and/or staff conference and travel expenses as per the attached list.
3.7 Agreement between Montgomery Township Board of Education and the Township of Montgomery regarding the High School Pool – approve the revised agreement between Montgomery Township Board of Education and the Township of Montgomery granting the Recreation Department access to and use of the swimming pool located at Montgomery High School for the benefit of the residents of the Township of Montgomery. The term of the agreement shall be from July 1, 2014 to June 30, 2015.
3.8 Approve the use of Non-Public School Technology Funds – approve Princeton Montessori to purchase the following using non-public school technology funds in the amount of $1,842.75 which includes a 5% administrative fee of $87.75 paid to the Somerset County Educational Services Commission:
1. Apple equipment totaling $765.00 which includes four wireless routers and one iPad cover.
2. Stewart Business Systems equipment totaling $990.00 which includes three laser printers.
3.9 Approval of change orders – approve the following change orders:
Contract: Door and Hardware Replacement at OHES, VES & LMS
Contractor: Smitty’s Door Service, Inc.
Change Order Number: 002
Change Order Amount: $4,722.00 (part of allowance – no change in contract)
Description: Supply only for attic stock the following door hardware: eight Best 93K 7 IN 15D STK 626, eight Best 45H 7 IN 151 STK 626 and 30 Best factory keyed cores.
Total amount of this change order: $4,722.00
Amount to be deducted from allowance of: $10,000
Amount of previous change orders deducted from allowance: $ 2,000
Amount of this change order: $ 4,722
Remaining allowance: $ 3,278
________________________________________________________________________
Contract: Energy Improvements at Village and Upper Middle
Contractor: Gabe Sganga, Inc.
Change Order Number: 005
Change Order Amount: -$1,023.00
Description: Expenses incurred by the Lighting Contractor to replace damaged pool diving board rails to reimburse the school district.
Contract: Energy Improvements at Village and Upper Middle
Contractor: Gabe Sganga, Inc.
Change Order Number: 006
Change Order Amount: $13,083.36 (part of allowance – no change in contract)
Description: Add Heat to Nurse and Gym Office at Village
Amount to be deducted from allowance of : $25,000.00
Amount previously deducted from allowance: $11,802.13
Amount remaining after previous change orders: $13,197.87
Amount of this change order: $13,083.36
Remaining allowance: $ 114.51
Contract: Energy Improvements at Village and Upper Middle
Contractor: Gabe Sganga, Inc.
Change Order Number: 007
Change Order Amount: -$8,010.00
Description: Deduct control panel for lighting at Village
3.10 Approval of Preliminary Eligible Costs as Final Eligible Costs – approve the preliminary eligible costs for state funding as the final eligible costs for the following projects to be funded through the 2014-15 capital outlay budget:
Local Share in
Project Total Cost 2014-15 Budget State share at 40%
Lower Middle Hot Water
Heater Replacement $205,200 $123,120 $82,080
High School Hot Water
Heater Replacement $411,556 $246,934 $164,622
4.0 PERSONNEL
The superintendent recommends that the Board of Education approve the personnel agenda following discussion in Executive Session.
ANNOUNCEMENTS BY THE PRESIDENT
ADJOURNMENT
Public Attachments:
Groups audience:
- Private group -