January 28, 2014 Regular Business Meeting

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Submitted by Migration on Fri, 01/24/2014 - 4:29pm

Dates:

Tuesday, January 28, 2014 - 10:30pm

MONTGOMERY TOWNSHIP BOARD OF EDUCATION

Skillman, New Jersey 08558

Meeting, Tuesday, January 28, 2014

7:00 p.m. Executive Session

7:30 p.m. Public Session

Upper Middle School Media Center

AGENDA FOR REGULAR BUSINESS MEETING

District Goals 2013-2014

Goal 1: To develop specific communication protocols with parents, staff and community members that are consistent in message and reflect the vision of “Connected, Known and Valued,” with particular focus on the implementation of AchieveNJ and curriculum initiatives.

Goal 2: To review, evaluate and assess current programs and staffing structures to determine gaps/needs; make specific recommendations to the Board to address in a fiscally responsible and efficient manner in the following areas: special education, student/staff attendance and the organizational management structure of the district.

Goal 3: To identify and implement social-emotional programming appropriate for all schools by June 2014 and identify the appropriate assessments to measure the efficacy of the programs.

OPENING OF THE MEETING

Call to Order – Board President

Statement of Open Meeting and Public Participation - In accordance with the State’s Sunshine Law, adequate notice of this meeting was provided by mailing notice of meeting on January 8, 2014 and January 23, 2014. Notice was provided to Board of Education Members, Montgomery Township Clerk, Rocky Hill Borough Clerk, Public Library, Township Posting, School Posting, PTSA Officers, Courier News, Princeton Packet, Trenton Times, and The Star Ledger.

The Board reserves the right to enter into Executive Session during all meetings of the Board of Education.

This meeting is being tape-recorded for the purpose of Board review and future reference and to assist in the preparation of minutes.

It is the School Board’s intention to conclude this meeting no later than 10:00 p.m.

ROLL CALL

EXECUTIVE SESSION

It is recommended that the Board convene in Executive Session for the purpose of discussing items related to personnel and the merit goals for the superintendent. When the need for confidentiality no longer exists, the matters will be disclosed to the public.

RECONVENE IN OPEN SESSION – 7:30 p.m.

SALUTE THE FLAG

APPROVAL OF MINUTES – It is recommended that the Board of Education approve the minutes of the following Board Meeting(s):

December 17, 2013 Executive Session Meeting

December 17, 2013 Workshop and Business Meeting

ACCEPTANCE OF CORRESPONDENCE – It is recommended that the Board of Education accept the correspondence as follows:

1. Email dated 12/10/2013 from G. Andreassen regarding high school track

2. Email dated 12/22/2013 from Eric W. regarding website

3. Email dated 1/15/2014 from A. Wirsul regarding January 14 Board meeting

4. Email dated 1/15/2014 from A. Wirsul regarding leadership

NEW BUSINESS FROM BOARD/PUBLIC

Members of the public are allotted one opportunity to bring any new/old business to the Board for a maximum of five (5) minutes per speaker. The board president may need to refer an issue to the superintendent if the particular issue has not been handled through the appropriate chain of command within the school district before coming to the board for a response. All responses will be provided at the end of this session.

SUPERINTENDENT’S REPORT

· Budget Presentation 2014-2015 - Operations

ACTION AGENDA

PUBLIC COMMENTS

Members of the public are allotted one opportunity to address the Board regarding the Superintendent’s Report or the Action Agenda for a maximum of five (5) minutes during this period of the meeting. All responses will be provided at the end of this session.

1.0 ADMINISTRATIVE

The Superintendent recommends that the Board of Education approve the administrative items as follows:

1.1 Routine Monthly Report – Accept the following report:

1. Student Care and Control

2. Harassment, Intimidation and Bullying (HIB) Report

3. Teacher Absences Report

4. Fire/Security Drill Report

1.2 Resolution Authorizing Investigation and Legal Opinion -

WHEREAS, a request has been made for the Board Attorney to investigate and provide the Board with a legal opinion on whether or not the District has followed the procedures required under the Anti-Bullying Bill of Rights (hereinafter referred to "ABBR") with regard to complaints alleging harassment, intimidation and bullying; and

WHEREAS, the ABBR requires the Board to investigate any complaint alleging non-compliance with the procedures required under the ABBR.

NOW, THEREFORE, BE IT RESOLVED that the Board hereby authorizes the Board Attorney to investigate and provide the Board with a legal opinion on whether or not the District has complied with the procedures required by the ABBR.

2.0 CURRICULUM & INSTRUCTION

The Superintendent recommends that the Board of Education approve the curriculum and instruction agenda as follows:

2.1 Chapter 192/193 Funding Approval - Approve additional funding under the provisions of

Chapters 192/193, Nonpublic Auxiliary and Handicapped Services, in the amount of $4,026.00 for the 2013-14 school year to be allocated as follows:

New Funding Year-to-Date

Chapter 192 Compensatory Education $1,798.00 $ 6,506.00

Chapter 193 Exam and Classification $2,228.00 $10,026.00

2.2 Overnight Field Trip Approvals – Approve the following athletic overnight field trips for Montgomery High School athletes:

Qualifying wrestlers and coaches to participate in the NJSIAA Wrestling Championships in Atlantic City, New Jersey, from March 7, 8 & 9, 2014 at a cost not to exceed $825.50. The costs include lodging, meals and travel expenses for the athletes and coaches.

Varsity cheerleading team and coaches to participate in the National Cheerleading Championships in Orlando, Florida from February 7-10, 2014 at no cost to Montgomery Township School District.

Boys golf team and coaches to participate in the NJSIAA Boys Golf Championships in Linwood, New Jersey from May 11 to May 12, 2014 at a cost not to exceed $375.64. The costs include lodging, meals and travel expenses for the athletes and coaches.

Eligible boys and girls track team athletes and coaches to participate in the NJSIAA Boys and Girls Outdoor Track & Field State Group Championships in Egg Harbor, New Jersey from May 30 to May 31, 2014 at a cost not to exceed $1,382.00. The costs include lodging, meals and travel expenses for the athletes and coaches.

2.3 Consultant Approvals 2013/2014 – Approve the following consultants for the 2013/14 school year.

CONSULTANT NAME/VENDOR	SERVICES PROVIDED	RATES OF SERVICE
Allison Jackson Associates	Direction and support in the development of iSTEM programs K-12	$6,000
Pamela Engleheart	Ten days of observations and professional development for LMS & UMS vocal faculty	$1,000
Kelly Valletta, Textile Arts Center	One day workshop for professional development on weaving techniques and methods for K-12 teachers	$1,200
Todd Nichols	One day workshop for professional development on percussion curriculum and instructional strategies for faculty	$750
Bryant Gemza Keenoy and Kozlik	Conduct program review of speech and language assessments used to determine eligibility for special education and related services	$175.00/hr. (not to exceed $20,000)
National Center for School Leadership	Student Engagement Survey, Grades 7-12	$1,000

2.4 Summer Enrichment Program PK-12 – Approve the 2014 Summer Enrichment Program. The five week program will run July 7 – August 7, 2014 in OHES, LMS, and MHS.

3.0 FINANCE

The Superintendent recommends that the Board of Education approve the finance agenda as follows:

3.1 Financial Reports - As prepared by the School Business Administrator and Treasurer of School Moneys which are in agreement, and presented by the Superintendent, approve the following reports as of December 31, 2013:

- Board Secretary’s Report

- Treasurer’s Report

- Investment Report

- Food Services Report

3.2 Ratification of Transfers - ratify the transfer of funds among the general, special revenue and capital projects funds’ line items as of December 31, 2013

3.3 Receipt of Certification from Board Secretary - Pursuant to NJAC 6A:23-2.12 (c) 3, I, Thomas M. Venanzi, certify that as of December 31, 2013 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of 6A:23-2.12 (a).

__________________________________ _________

Board Secretary Date

3.4 Certification of Board of Education - Pursuant to NJAC 6A:23-2-12 (c) 4, we certify that as of December 31, 2013 after review of the Board Secretary's and Treasurer’s monthly financial reports, in the minutes of the board each month that no major account or fund has been over expended in violation of NJAC 6A:23-2.12 (b).

3.5 Approval of Monthly Bills for January – approve the monthly bills as follows:

General Operating $7,205,313.48

Food Service $105,852.35

3.6 Travel Reimbursement – 2013/2014– approve the Board member and/or staff conference and travel expenses as per the attached list.

3.7 Approval of change orders – approve the following change orders:

Contract: Energy Improvements at Village and Upper Middle

Contractor: Gabe Sganga, Inc.

Change Order Number: 008

Description: Deduct allowance from contract sum.

Amount of Allowance to Deduct: ($114.51)

_____________________________________________________________

Contract: BOE Office RTU Replacement

Contractor: Gabe Sganga, Inc.

Change Order Number: 001

Change Order Amount: ($10,000.00 )

Description: Deduct allowance from contract sum.

Amount of Original Contract: $215,753.00

Deduct Allowance: ($10,000.00)

New Contract Amount: $205,753.00

3.8 Authorize Bidding for Goods and Services – authorize the solicitation of bids for goods and services for the 2014-2015 school year as determined by the School Business Administrator.

3.9 Resolution Authorizing the Procurement of Goods and Services through State Agency for the 2013-2014 School Year

Whereas, the Montgomery Township Board of Education, pursuant to N.J.S.A. 18A:18A-10a and N.J.A.C. 5:34-7.29(c), may by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and

Whereas, the Montgomery Township Board of Education has the need, on a timely basis, to procure goods and services utilizing state contracts, and

Whereas, the Montgomery Township Board of Education intends to enter into contracts with the attached Referenced State Contract Vendors through this resolution and properly executed contracts, which shall be subject to all the conditions applicable to the current State contracts; now, therefore, be it

Resolved, the Montgomery Township Board of Education authorizes the Purchasing Agent to purchase certain goods or services from those approved New Jersey State Contract Vendors on the below list for the 2013-2014 school year pursuant to all conditions of the individual State contracts; and be it further

Resolved, that the Montgomery Township Board of Education School Business Administrator/Board Secretary shall certify to the availability of sufficient funds prior to the expenditure of funds for such goods or services; and be it further

Resolved, that the duration of the contracts between the Montgomery Township Board of Education and the Referenced State Contract Vendors shall be from July 1, 2013 to June 30, 2014.

Commodity/Service Vendor State Contract #

HVAC, Refrigeration and Boiler Peterson Service Co. Inc. #81014

Services-Statewide (T-1372)

3.10 Receipt and Award of Bid – Internet Services for the Montgomery Township Board of Education (Bid #B14-08) – Bids were received on January 7, 2014 for internet services for the Montgomery Township School District as follows:

Vendors Comcast Business Xtel Communications, Inc. Cogent Communications

Communications, LLC Marlton, NJ Washington, DC

Philadelphia, PA

Bandwidth 300 Mbps $26,400.00 $35,400.00 $52,824.00

Bandwidth 400 Mbps $31,200.00 $42,420.00 Offer 500 Mbps- $63,576.00

Bandwidth 500 Mbps $33,600.00 $43,800.00 Offer 1000 Mbps-

$111,072.00

Installation Costs $0.00 $0.00 $2,000.00

All taxes, fees & -- USF Charge-16.4% on --

surcharges applicable services

Any and all additional -- IP Addresses-$360.00 --

costs