1-7-14 Organization Meeting
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Submitted by Migration on Fri, 12/27/2013 - 4:25pm
Dates:
Tuesday, January 7, 2014 - 10:30pm
MONTGOMERY TOWNSHIP BOARD OF EDUCATION
Skillman, New Jersey 08558
ORGANIZATION MEETING
Tuesday, January 7, 2014
7:30 p.m.
Upper Middle School Media Center
AGENDA
The Board Secretary will announce the results of the annual school election.
School Election Results
Mr. Venanzi will announce the results of the annual school election of November 5, 2013.
Three Candidates (Three-year Term) Number of Votes
Shalini Bhargava 1,620
Sandra M. Donnay 1,829
Dharmesh Doshi 1,886
Ramesh Durvasula 1,227
Nicholas Hladick 2,058
One Candidate (One-Year Unexpired Term) Number of Votes
Lei Yu 3,128
The Board Secretary will swear in the newly elected Board members, Ms. Donnay, Mr. Doshi, Mr. Hladick and Dr. Yu.
ORGANIZATION MEETING
I. Call to Order
II. Roll Call
III. Salute to the Flag
IV. Statement of Open Meeting and Public Participation - Thomas M. Venanzi will read the following:
In accordance with the State’s Sunshine Law, adequate notice of this meeting was provided by mailing notice of meeting on April 24, 2013 and December 27, 2013. Notice was provided to Board of Education Members, Montgomery Township Clerk, Rocky Hill Borough Clerk, Public Library, Township Posting, School Posting, PTSA Officers, Courier News, Princeton Packet, Trenton Times and The Star Ledger.
The Board reserves the right to enter into Executive Session during all meetings of the Board of Education.
This meeting is being tape-recorded for the purpose of Board review and future reference and to assist in the preparation of minutes.
V. Nominations for President of the Board – Mr. Venanzi will open the floor to receive the nominations for the position of President of the Montgomery Township Board of Education.
The newly appointed Board President will ascend to the chair and conduct the remainder of the meeting.
VI. Nominations for Vice President - __________________ (Board President) opens the floor to receive the nominations for the position of Vice President of the Montgomery Township Board of Education.
VII. Appointment of Board Secretary - It is recommended that the Board approve the appointment of Thomas M. Venanzi as Board Secretary and that the Board Secretary be authorized to invest district funds and make all deposits for the district.
VIII. Official Newspapers for Publication of Legal Notices - It is recommended that the Board approve the designation of the The Courier News and/or The Star-Ledger as the newspapers to publish legal notices for the Board of Education.
IX. Official Newspapers for Publication of "Open Public Meeting Law" Notices - It is recommended that the Board approve the designation of The Princeton Packet, The Star-Ledger, The Courier News and The Trenton Times as the newspapers to receive notices of Board of Education meetings under the "Open Public Meetings Law."
X. TD Bank and Sovereign Bank Designated as Bank Depository - It is recommended that the Board adopt the following resolution:
RESOLVED: That TD Bank be designated as the Depository of some of the funds of the Montgomery Township Board of Education in the various accounts for the ensuing year. For investment purposes, other institutions may be used at the discretion of the School Business Administrator. The following accounts are held with TD Bank:
General
Payroll
Agency
Food Service
Capital Reserve
Flexible Spending Account
Unemployment Trust
Summer Enrichment Account
Summer Payroll
Athletic Account
All Activity Accounts for each School
RESOLVED: That Sovereign Bank be designated as the Depository of some of the funds of the Montgomery Township Board of Education in the various accounts for the ensuing year. For investment purposes, other institutions may be used at the discretion of the School Business Administrator. The following accounts are held with Sovereign Bank:
Investment Account
2009 Referendum Account
XI. Persons Designated to Sign Checks for the Ensuing Year - It is recommended that the Board adopt the following resolution authorizing check signatures:
RESOLVED: That the general account and food service account in the name of Montgomery Township Board of Education be opened or kept with TD Bank for the deposit in said Bank to the credit of these accounts from time to time of any and all moneys, checks, drafts, notes, acceptances or other evidences of indebtedness, whether belonging to these accounts or otherwise, which may be or thereafter come into its possession, and that the said Bank be and is hereby authorized to make payments from the funds on deposit with it upon and according to the checks, drafts, notes or acceptances of these accounts, to be signed with the following three signatures:
________________ President
Thomas M. Venanzi Secretary
Ronald Rossi Treasurer of School Moneys
In the event the President is unable to sign, ____________, Vice President, will sign the checks.
Check signatures for the Summer Enrichment; Salary Account; and Agency Account: Treasurer of School Moneys
Check signatures for the Flexible Spending Account: Treasurer of School Moneys and School Business Administrator/Board Secretary
Check signatures for School Activity Accounts: Administrator and Secretary
Check signature for Athletic Account: Athletic Director and School Business Administrator/Board Secretary
XII. Regular Board Public Meetings - It is recommended that the Board adopt the attached calendar of Board of Education Meetings. Workshop Meetings will generally be held the second Tuesday of the month beginning at 7:30 p.m. The Business Meeting will generally be held the fourth Tuesday of the month beginning at 7:30 p.m. The meetings will be held in the Media Center of Montgomery Upper Middle School. During July, August and December one Board meeting a month is scheduled.
XIII. Existing Board Policies Adopted for Ensuing Year - It is recommended that the Board adopt the existing policies of the Board of Education for the ensuing year with the understanding that revision of Board policy can be made at any time by Board action.
XIV. Code of Ethics - It is recommended that the Board adopt the New Jersey School Boards Association (NJSBA) Code of Ethics as it appears in the district's policy manual (Bylaws 0142):
NJSBA Code of Ethics for School Board Members
A. I will uphold and enforce all laws, state board rules and regulations, and court orders pertaining to schools. Desired changes should be brought about only through legal and ethical procedures.
B. I will make decisions in terms of the educational welfare of children and will strive for public schools which can meet the individual needs of all children regardless of their ability, race, creed, sex or social standing.
C. I will confine my board action to policymaking, planning, and appraisal, and I will help to frame policies and plans only after the board has consulted those who will be affected by them.
D. I will carry out my responsibility, not to administer the schools, but together with my fellow board members, to see that they are well run.
E. I will recognize that authority rests with the board of education and will make no personal promises nor take any private action, which may compromise the board.
F. I will refuse to surrender my independent judgment to special interest or partisan political groups or to use the schools for personal gain or for the gain of friends.
G. I will hold confidential all matters pertaining to the schools, which if disclosed, would needlessly injure individuals or the schools. But in all other matters, I will provide accurate information and, in concert with my fellow board member, interpret to the staff the aspirations of the community for its schools.
H. I will vote to appoint the most qualified personnel available after consideration of the recommendation of the chief administrative officer.
I. I will support and protect school personnel in proper performance of their duties.
J. I will refer all complaints to the chief administrative officer and will act on such complaints at public meetings only after failure of an administrative solution.
XV. Appointments - It is recommended that the Board make the following appointments for 2014:
· Members of the Assessment, Curriculum and Instruction Committee (ACI);
· Members of the Finance and Budget Committee (FBC);
· Members of the Human Resources Committee (HRC);
· Members of the Negotiations Committee;
· Members of the Operations and Facilities Committee (OFC);
· Members of the Policy Committee;
· Legislative Liaison for the purpose of receiving materials;
· Board liaisons to the Montgomery Township PTSA;
· Liaison to the Montgomery Township-Rocky Hill Municipal Alliance Committee;
· Voting member and alternate to the New Jersey School Boards Association;
· Member and alternate to the Executive Committee of the Somerset County School Boards Association;
XVI. Election of Delegate - It is recommended that the Board of Education elect ______________ as delegate to the Somerset County Educational Services Commission and ________ as alternate delegate.
ADJOURNMENT
PROPOSED SCHEDULE OF BOARD MEETINGS
Following is the PROPOSED meeting schedule for the Montgomery Township Board of Education for the year 2014. Generally the Board will meet on the second and fourth Tuesday of each month except in those cases where this date is a holiday and schools are closed. Then an alternate day shall be utilized. For the months of July, August, and December one meeting has been scheduled. The meeting place will be the Montgomery Middle School Upper Campus media center. The public portion of the meetings will begin at 7:30 p.m.
PROPOSED: At the Montgomery Township Board of Education Organization Meeting of January 7, 2014.
Tuesday Workshop January 14, 2014
Tuesday Business January 28, 2014
Tuesday Workshop February 11, 2014
Tuesday Business February 25, 2014
Tuesday Workshop March 11, 2014
Tuesday Business March 25, 2014
Tuesday Workshop April 8, 2014
Tuesday Business April 22, 2014
Tuesday Workshop May 13, 2014
Tuesday Business May 27, 2014
Tuesday Workshop June 10, 2014
Tuesday Business June 24, 2014
Tuesday Workshop and Business July 22, 2014
Tuesday Workshop and Business August 26, 2014
Tuesday Workshop September 9, 2014
Tuesday Business September 16, 2014
Tuesday Workshop October 14, 2014
Tuesday Business October 21, 2014
Tuesday Workshop November 11, 2014
Tuesday Business November 25, 2014
Tuesday Business December 16, 2014
Tuesday Organization January 6, 2015
Groups audience:
- Private group -